Data protection

Data Protection Statement

The following Data Protection Statement applies to the use of our website and informs you, as the data subject in terms of data protection law and users of this website, about the processing of personal data.  Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person.

The person responsible in terms of GDPR is

Conventus Congressmanagement & Marketing GmbH
Carl-Pulfrich-Str. 1
07745 Jena
Tel. 03641 3116-0

(hereafter referred to as the person responsible)

The Data Controller’s Data Protection Officer is

André Stämmler
Lawyer and specialist lawyer for Copyright and Media Law
Markt 22
07743 Jena
Tel. 03641 316 1180

If you have any questions or suggestions regarding data protection, please contact our Data Protection Officer directly.

1.         General information

When visiting our website, the platform provider (or his web space provider) collects data about each access to the offer. This access data includes:

·         the name of the website accessed
·         IP address of the requesting computer
·         the date and time of the request
·         the amount of data transferred
·         the browser type and version
·         the operating system used by the user
·         the website from which the user visits this website (referrer URL)
·         IP address of the requesting computer
·         the requesting provider.

Such data will be processed by the operator for the following purposes:

·         Improving and guaranteeing the connection to the website
·         Improving the potential use of the website
·         Evaluation of system security and stability, as well as
·         administrative purposes.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. The legitimate interest of the provider follows from the purposes listed above for data collection. The data is anonymous and is stored separately from any personal data you may have provided. It is not possible to draw conclusions about a specific person. 

Your personal data will only be transmitted to third parties for the following purposes.  There is no transmission for other reasons.

The user's personal data will only be transferred to third parties if:

·             the user has given his express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR to do so
·             the transfer pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data
·             in the event that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 sentence 1 lit. c GDPR, and
·             this is legally permissible and is necessary for the processing of contractual relationships with the user in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR.

All data will be deleted after the period of 30 days, unless the further saving for evidentiary purposes is required.

Cookies, general

We use Cookies on our website. Cookies are small (text) files that are created and stored on your end device (e.g. smartphone, notebook, tablet, PC). Most cookies are so-called "session cookies" which are deleted after the end of the visit. In individual cases, however, these cookies provide information in order to automatically identify the user. By means of a so-called cookie ID, webpages and servers can be assigned to the specific Internet browser in which the cookie was stored. 

Cookies serve to improve the user-friendliness of our website and to allow our website to be technically error-free and optimised. If you do not agree with the use of cookies, it is possible to restrict or completely deactivate their use in the browser settings. In the event of restriction or deactivation, use of this website may be restricted. The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest follows from the purposes listed above for data collection.

Some of the cookies will be deleted as soon as you close your browser (Transiente-Cookies). Other cookies (Persistente Cookies) stay on your device and permit us the recognition of your browser. Those cookies will be deleted automatically after a predefined duration.

Google Web Fonts

We use web fonts provided by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). The service is used for the uniform and correct representation of fonts on our page. To do this, your browser connects to Google's servers and loads the required web fonts into your browser cache as soon as you visit a page of our website.  Google learns that our website has been accessed via your IP address. 

The legal basis for the use of Google Web Fonts is Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is the uniform and correct presentation of the fonts on our website. 

For more information about Google Web Fonts and data protection at Google in general, please see: 

·    (Google’s Data Protection Statement).

Contact form

You can contact us via various means of communication such as e-mail, telephone, post or via a contact form. If you contact us, we will store your data for the purpose of processing your inquiry. The data is not transferred to third parties. The processing of personal data is done pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR. The legitimate interest here is the processing of your request. If your contact is aimed at concluding a contract, the legal basis is also Art. 6 para. 1 sentence 1 lit. b GDPR.

We will delete all data as soon as your request has been solved finally and as far as no legal archiving requirements demand otherwise.

2.         Social-Media-Plug-ins

Social Networks

We use Plug-ins from various social networks. A social network is a platform or app that enables users to communicate with each other, exchange opinions or share content such as images with other users or on the social network itself. Users usually have the possibility to create private or business profiles, to network with each other or to provide private or company-related information.  

The respective plug-in provider saves the data collected about you as user profiles. The purpose of the processing is to display (demand-oriented) advertising, market research and/or demand-oriented design of the website and to inform other users of the social network about your activities on our website. The evaluation also takes place if you are not logged on to the social network. You have the right to object to the creation of these user profiles. To exercise your right of objection, you must contact the respective plug-in provider. The legal basis for the use of the plug-ins is Art. 6 Para. 1 sentence 1 lit. f GDPR. The legitimate interest in the processing results from the processing purposes mentioned above.  


We are using the plug-ins of the video service provider Vimeo. The content of these plug-ins will be sent to your browser automatically and integrated in the website. By integrating these plug-ins, Vimeo will receive different information. In case you are logged on with your personal Vimeo account while browsing through our website, Vimeo can associate your visit to your personal Vimeo account. Vimeo may also associate your interactions with our website to your personal Vimeo account (e.g. pressing the start button of a video). If you are not logged on to Vimeo, or do not have a personal account, Vimeo can still identify, that your browser accessed the website of our internet presence. Your browser will establish a direct connection to Vimeo’s servers in the U.S.A. and will transfer and store this information (incl. your IP address) on the Vimeo servers, as soon as you access a website of our internet presence that includes Vimeo plug-ins.

The legal basis for the use of Google Web Fonts is Art. 6 para. 1 lit. f GDPR (legitimate interest). Vimeo has a legitimate interest in market research and/or the customized design of its services.

A direct association of the collected data during your sessions on our websites can be avoided by logging out of your Vimeo account before visiting our internet presence.

The platform Vimeo is operated by die Vimeo, LLC, 555 West 18th Street, New York, New York 10011, USA. For further information on purpose and scope of the data collection, and the processing and use of data by Vimeo can be found at:

Vimeo Videos

Provided that videos of Vimeo are integrated on this website, the tracking tool Google Analytics is automatically integrated as well. We do not have access to this tracking tool and thus, cannot control it. It is Vimeo’s own tracking. Google Analytics uses so-called cookies for its tracking. Further information can be found in the upper section  “Cookies”.

The legal basis for processing is Art. 6 para. 1 lit. f GDPR (legitimate interest). Vimeo has a legitimate interest in evaluating user behavior in order to optimize their offer and for marketing purposes.

AddThis-Bookmarking as Standard-Plug-in

We use Social Plug-ins ("Plug-ins") by AddThis, a service of AddThis LLC, Inc. 8000 Westpark Drive, Suite 625, McLean, VA 2210, USA ("AddThis"), AddThis is operated as part of Oracle Corporation. With these plug-ins, you can place bookmarks and share interesting content with other users. You can interact with social networks and other users. This gives us the opportunity to improve our offer and make it even more interesting for you as a user.

AddThis plug-ins place cookies on your device and transmit various data to AddThis servers in the USA. This data is saved there. When you call up a page which has an integrated AddThis plug-in, your browser establishes a direct connection to the AddThis servers. AddThis transfers the content of the plug-in directly to your browser and integrates it into the page. AddThis collects: 

·             your IP address
·             the information that your browser has called up the corresponding page of our website
·             information about an interaction with the plug-in (for example, clicking).

You can object to the data collection by AddThis for the future by setting a so-called opt-out cookie. You can download the cookie from the following link:

You can also prevent AddThis plug-ins from loading with Add-Ons for your browser.

The legal basis for the use of the plug-ins is Art. 6 Para. 1 sentence 1 lit. f GDPR. We have a legitimate interest in making our website even more interesting for our users. 

Further information on data collection, processing and use of data by AddThis as well as your rights and setting options can be found at:

3.         Web Analysis

We use web tracking and web analysis services. These are services that enable an analysis of the use of our website. We use this data to improve our website and to make our offer more interesting for you. The legal basis for the use of web analysis tools is Art. 6 Par. 1 sentence 1 lit. f GDPR. We have a legitimate interest in analysing the user behaviour of our website in order to optimise both our offer and our advertising.

Matomo (formerly Piwik)

This website uses Piwik. Piwik is an open source software for statistical analysis of user access to websites ( Piwik uses "Cookies" to evaluate user access.  This information is only stored on our servers in Germany.

By deleting existing cookies and preventing the storage of cookies, you can prevent the evaluation of this data. It is possible to prevent cookies from being stored by setting your browser. If you prevent the use of cookies, there may be restrictions on the use of the website. We use Piwik with the extension “AnonymizeIP”. As a result, IP addresses are only processed further in abbreviated form. Direct personal contact is therefore excluded. The IP address transmitted by your browser using Piwik will not be merged with other data collected by us.

4.         Your rights as the data subject

You have the following rights vis-à-vis us with regard to personal data concerning you:

·             Revocation of consent
·             Information
·             Rectification
·             Deletion
·             Restriction of processing
·             Right to transferability of data
·             Complaint to a supervisory authority.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

5.         Data security

When you visit this website, the SSL (Secure Socket Layer) procedure is used. This is usually a 256 bit encryption. If the browser used by the user does not support 256-bit encryption, 128-bit v3 technology is reverted to. The encrypted transmission of a page of this website can be recognised by the key or lock symbol in the status bar of the browser.

In addition to SSL encryption, technical and organisational security measures are used to protect the data against accidental or intentional manipulation, loss, destruction or unauthorised access by third parties. These security measures are continuously improved in line with technological developments.